Committee Responsibilities

As a committee you are responsible for co-ordinating and overseeing the day to day running of the Club. This includes making decisions, organising activities, ensuring that you function within Union guidelines as well as planning to ensure you meet your aims & objectives and enable your activity to continue its success in years to come.

Committee Members Roles

The role & responsibilities that you take on within your committee will depend on how you want to work together as a group. The following committee roles are a general guideline to what each person should be doing, however in reality some of the responsibilities increase, overlap or are not relevant at all.
It is however recommended that as a committee you agree your roles & responsibilities prior to embarking on your term in office together.

President. - Keith Savage - Email - keith.savage@sunnybanksocialclub.org

Is responsible for the overall running of the club and acts as the club’s spokesperson and representative.

Chairman. -

The Chairperson has overall responsibility for representing, supporting and encouraging the Committee and the membership at all levels. This includes:

Providing direction and leadership for the activity’s development
Co-ordinating and delegating tasks to other Committee Members
Chairing all Committee Meetings, AGM’s,
Understanding and upholding the activity’s responsibilities within the Union’s Constitution, policies and regulations
Encouraging teamwork & providing support to Committee Members
Representing the activity & its members during disciplinary procedures
Communicating relevant information to the Committee and the membership
Ensuring the activity is conducted safely and all relevant safety procedures are adhered to

Secretary. - Mick Taylor - Email - mick.taylor@sunnybanksocialclub.org

The Secretary is responsible for recording and communicating to the membership and the Student Activities Department all information relevant to their Club or Society. This includes:

Organising room bookings for meetings or activities via the Student Activities Department
Publicising in advance the arrangements for activities, events and meetings (Date, time, place, etc)
Recording and making available minutes taken at meetings.
Organising and maintaining the activity’s records, paperwork and folder
Checking that all participants have signed up and paid as official members, prior to being involved in an activity or event
Promoting/Publicising the activity via publications and events at the club.
Communicating with external organisations ensuring that the activity and the Union are represented in a professional manner

Treasurer. - Doug Boulton - Email - duggie.boulton@sunnybanksocialclub.org

The Treasurer is responsible for planning, co-ordinating and monitoring the financial activities of the Club. This includes:

Being familiar with and ensuring that the committee adhere to the Student Activities Finance Policy at all times
Liaising with other committee members to prepare an application for sponsorship from the Union
Ensuring that all monies collected from members or other parties are paid into the Union following the correct procedures.
Ensuring that the Club or Society accounts remain in credit and within budget at all times
Completing the correct forms to obtain quotes or place orders for items/services to be purchased.
Ensuring that all expenditure is authorised by the correct signatories from the committee and the Student Activities Department
Attending sponsorship review meetings with the Student Activities Department or preparing a financial report if requested to do so.